***THIS PAGE IS IN THE PROCESS OF BEING UPDATED***

Weber School District employees who need a substitute in their absence use Frontline to submit leave requests to find substitutes for coverage.

What's my login information?

If you are an employee of Weber School District, you will use your WSD account (full email address) to sign on via SSO. If you receive an error in attempting log in, please ensure you are using the link above or search for an SSO option on the sign-in page (pictured below).

Do I need to create an absence even if I do not require a sub?

Yes. Please ensure to toggle your absence to "No Sub Required."

How do I arrange for a sub when I prearrange an absence?

You can "Create an Absence" for your future absences on the Aesop system. Click "Yes" when asked if you need a sub then click "Save." Aesop will immediately notify your preferred subs and will open up to the general sub population 48 hours before the absence.

How do I arrange for a specific sub when I prearrange and absence?

You may have someone in mind to sub for you for a future absence. If that is the case YOU will need to notify the substitute before entering the absence into Aesop, confirm that they can work. Once the sub has agreed to fill your absence, you will create your absence on Aesop, select "yes" when asked if you need a sub. Next you will click the box "SAVE AND ASSIGN", which takes you to a screen to select the sub. Find the substitute and click "Assign" by their name. CAUTION! This option should ONLY be used if you have spoken to a substitute first and obtained confirmation that they will fill that job. Aesop WILL NOT notify the substitute for you and no reminders will be sent.

How can I create an absence if I don't have the internet at home?

You can call into Aesop at 1-800-942-3767 and use the same login information that you do on the computer. Logging an absence via the phone works the same as doing it on the computer, just follow the voice prompts.

How do I create a "preferred sub" list?

On your Aesop home page click "Preferred Sub List". Once there choose "Add New Substitutes". Click on the letter of the alphabet that corresponds with the first letter of the subs last name. Once you find your selected substitute make sure and click "On List" then "Apply Changes". When you view your current substitutes you will see the newly added sub.

A sub signed up for one of my absences but can't work. What should the sub do?

The substitute needs to sign into the Aesop web site and, using the interactive calendar, click on the day they wish to cancel. There will a picture of a trash can by the day of the absence, clicking on it will delete that day. Absences can be deleted up until 5am the morning of the absence, cancelling after 5am will involve contacting the school directly. Once a sub cancels an absence they will no longer see it as available so it should only be used if they are 100% sure they can't take the job.

Can I use Full-Day if I'm not contracted 8 hours a day?

No! Full-Day translates to 8 hours. If you are an employee who does not work 8 hours a day, you will always need to customize your time to match your contracted shift.

How do I enter my start and end time for a sub?

In the "Create an Absence" screen under "Absence Type" enter the start and end times for your shift.

Can I leave notes or lesson plans for my sub?

Absolutely! Lesson plans need to be in PDF or Word format and can be uploaded from the final page after Creating an Absence. Once you get to the Modify Absence page you will find places to leave notes for Substitutes and your Administrator.

How can I get a list of substitutes and their phone numbers?

Teachers can see substitute phone numbers via a link on their Frontline Dashboard. Administrators, Head Administrative Assistants, and other designated Reconcilers (usually Attendance Secretary or Office Aide) can request a spreadsheet of contact information of substitutes by emailing Cole Spicker at cospicker@wsd.net.

How do I get assistance with my Frontline account or the Aesop system?

Contact Cole Spicker via email (preferred) at cospicker@wsd.net or by phone (801) 476-7848.